No matter where you work, meetings are likely a significant part of your weekly schedule. With more and more people opting for remote work, hybrid meetings have become the norm rather than the exception. However, many companies are still striving to make their hybrid meetings as inclusive and efficient as traditional in-person ones. In this blog, we'll provide you with top-notch advice on how to get the most out of your hybrid meetings.
- Respect Everyone's Time
Could this be done via email?
While meetings are crucial for team collaboration and goals achievement, having more meetings doesn't necessarily equate to increased efficiency. That's why our first rule for hybrid meetings is to respect everyone's time - never schedule a meeting if its goals can be achieved through an email.
- Prepare the Meeting Space Ahead
Another aspect of respecting everyone's time is ensuring that the meeting space is ready before attendees arrive. If you're in charge of the meeting, arriving a few minutes early to make sure all the tech is set up and functioning is crucial. Not only does it save time by preventing attendees from waiting, but it also sets a positive and energetic tone for the meeting from the beginning, fostering creativity.
- Craft a Clear Agenda
As a moderator of the meeting, you are also responsible for creating a meeting agenda with well-defined goals beforehand. Distribute this agenda to attendees in advance, so that they can come prepared to dive directly into the work, ensuring that every moment of the meeting is effectively utilized. Remember, if the goals are all about updates or notifications, an email suffices. Meeting goals should involve active discussions and decision-making.
- Invest in the Right Technology
Basic conference phones or web cameras are barely enough to ensure the equity in hybrid meetings. Issues like blurry images, lack of eye contact, and poor audio can quickly derail a hybrid meeting, leaving remote workers feeling neglected. Thus, the key to any successful hybrid collaboration lies in investing in the right technology.
When choosing a video conferencing camera, it's essential to prioritize factors like image quality. Video conferencing technology should collaboratively provide a comprehensive room solution, guaranteeing that all participants in the meeting can be clearly seen and heard, no matter where they're sitting.
Kandao Meeting Ultra is a 360-degree conferencing camera that encompasses the entire meeting room, enabling attendees to join in the discussions equally. Additionally, it employs AI algorithm to automatically identify the speakers and focus on them. These features make the Kandao Meeting Ultra an incredibly versatile tool, providing value from meeting rooms to classrooms and beyond.
- Facilitate Human Interaction
The core of every meeting is the human connection among coworkers. Eye contact is a crucial component of that connection. The right technology helps facilitate face-to-face communication, bridging the gap between remote and in-person employees. The dual-screen design of the Kandao Meeting Ultra is ingeniously devised to enable participants to face the screen directly, with the camera aligned in the same direction. This effectively fosters eye contact and imparts a sense of respect to attendees.
We all know that hybrid work is here to stay. Organizations must concentrate on improving the hybrid work experience for their employees and make hybrid meetings a more natural, immersive and effective experience. The fundamentals of successful hybrid meetings are the same as in-person ones: well-defined goals, the right attendees, productive discussions and optimized meeting spaces. These tips are a great place to start.
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